Online accounting office for pharmacies
By Agnieszka Saladra, Certified Accountant
You run a pharmacy, a pharmacy outlet or a drugstore selling medicines, and you know that accounting for a pharmacy follows its own rules. Every day you ring up receipts on the cash register, take in deliveries from pharmaceutical wholesalers, keep track of a huge range of stock with expiry dates and sell products subject to different VAT rates - medicines are sometimes taxed at 8% and part of the range at 23%. On top of that come reimbursed sales and settlements with the NFZ (National Health Fund). At Luno-Group this is handled by an experienced accountant who works with pharmacies - not an app where you have to manage everything yourself. You get a genuine online accounting office that knows how to record medicine purchases, how to recognise official margins and how to settle the cash register reports.
Our accounting office for pharmacies combines the convenience of remote work with knowledge of the specifics of trading in medicinal products. You provide documents - purchase invoices from wholesalers, fiscal reports, statements of reimbursed sales - through the Client panel, and we keep your accounts, ensure the correct VAT rates for medicines and the rest of the range, and prepare the year-end stocktakes and physical inventory. We record reimbursement and NFZ settlements in line with the applicable rules. We will also compare the forms of taxation for your business in figures and present the calculations - the decision is yours. We run everything online and can communicate in Polish or English.
Pharmacies with a cash register, a large range of medicines and products and reimbursed sales, which need accounting that understands the different VAT rates, official margins and NFZ settlements.
Smaller pharmacy outlets and drugstores selling medicines and health products, where the correct VAT treatment of a mixed range and the recording of wholesale purchases matter.
Owners of pharmacies run as a sole proprietorship (JDG) or a company who employ pharmacists and technicians and want their HR, payroll and ZUS (social security) settlements handled by an experienced accountant.
We settle the daily and monthly cash register reports, record retail sales and ensure the correct VAT treatment of sales of medicines and the rest of the range.
We keep track of the correct VAT rates across a mixed range - medicines are sometimes taxed at 8% and some products at 23% - and file the JPK_V7 files on time to avoid corrections.
We keep records of medicine and product purchases, settle invoices from pharmaceutical wholesalers and help organise the flow of stock documents across a large range with expiry dates.
We prepare the opening and closing stocktakes and the physical inventory, correctly record stocktake differences and calculate their impact on income and tax for the given year.
We record reimbursed sales and NFZ settlements in the books, along with official margins on reimbursed medicines - in line with the applicable rules, based on the statements you provide through the Client panel.
We handle contracts, payroll and ZUS (social security) settlements for pharmacists and pharmacy technicians, register employees and keep track of the statutory deadlines.
Because we combine convenience with competence. We keep all your accounts online - you send documents through the Client panel, and invoices from wholesalers, fiscal reports and statements of reimbursed sales come straight to us, with no office visits and no carrying around binders. At the same time, your pharmacy is handled by an experienced accountant who knows the specifics of trading in medicines: how to recognise the different VAT rates across a mixed range, how to settle margins and stocktakes, and how - in line with the applicable rules - to record reimbursement and NFZ settlements. We communicate solely in Polish or English, so we can comfortably keep the accounts of a pharmacy run by an owner who speaks one of these languages. This is an accounting office that genuinely takes work off your hands, instead of leaving you with an app and a user manual.
Before you entrust us with your pharmacy's accounting.
Yes. A pharmacy's range can be subject to different VAT rates - medicines often at 8% and some products at 23%. We ensure that each group of goods is recorded at the correct rate, settle VAT on retail sales and file the JPK_V7 files on time. We run everything online, based on the cash register reports.
We record reimbursed sales and NFZ settlements in the books in line with the applicable rules, based on the statements you provide through the Client panel (you get access after signing the contract). We do not go deep into the reimbursement mechanism itself - pharmacy systems are there for that - but we correctly record reimbursement and official margins on reimbursed medicines on the accounting side.
You provide us with the daily and monthly cash register reports through the Client panel (you get access after signing the contract), and we record retail sales and settle VAT at the relevant rates. We make sure the sales records match the fiscal reports and the pharmacy's actual takings. We run everything online, with no office visits.
Yes. We keep records of medicine purchases from wholesalers and prepare the opening and closing stocktakes and the physical inventory - which, with a large range and short expiry dates, can be labour-intensive. We correctly record stocktake differences and the recording of shrinkage and loss of goods, and calculate their impact on income and tax.
Yes, we provide full HR and payroll services for pharmacies. We will prepare contracts, payroll and ZUS (social security) settlements for pharmacists and pharmacy technicians, register employees and keep track of deadlines. We support pharmacies run both as a sole proprietorship (JDG) and as a company.
Yes. Luno-Group is an online accounting office that serves clients solely in Polish and English. If you run a pharmacy and find it more convenient to communicate in one of these languages, we will keep your accounts and explain all the tax matters in a clear way, with no language barrier.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation