Online accounting office for bakeries
By Agnieszka Saladra, Certified Accountant
Do you run a bakery, a patisserie or a confectionery workshop? Our accounting for bakeries is tailored to the realities of the trade: the production of own goods, different VAT (value added tax) rates on bread and confectionery, daily sales from the cash register, the purchase of raw materials such as flour or fats, and accounting for shrinkage and losses. Instead of poring over papers after a night shift, you hand over the documents through the Client panel and get back to what you do best - baking and your customers.
This is an accounting office for patisseries and bakeries where your finances are handled by an experienced accountant, not by the app alone. We combine the convenience of online accounting with real human support: we compare the forms of taxation on your figures, keep an eye on deadlines and translate the numbers into language you understand. You send documents through the Client panel and we keep your accounting reliably and on time - whether you sell in the company shop or wholesale to other outlets.
Production and baking of bread with daily sales in the company shop and deliveries to shops and outlets, with a cash register and sales split between VAT rates according to CN codes.
Making cakes, gateaux and desserts to order and for current sale, with raw material purchases, accounting for shrinkage and mixed retail and to-order sales.
Workshops combining sales in the company shop with wholesale to cafes, restaurants and other outlets - with invoices, deliveries and employment, including night work.
We record the purchase of raw materials - flour, fats, sugar and additives - and the production of own goods, help recognise shrinkage and losses and support stocktakes that clarify the margin picture.
We split sales across the correct VAT rates - bread, cakes and confectionery falling under CN chapter 19 carry the 5% rate regardless of the best-before date, while part of the remaining range is subject to the 23% rate - and we prepare JPK_V7 files (the VAT Standard Audit File for Tax).
We record daily and monthly reports from the cash register in the company shop, watch the recording obligations and tie cash sales together with card sales into a single whole.
We settle sales in the company shop and wholesale to cafes, restaurants and outlets - we issue and record invoices, reconcile deliveries and put both sales paths in order.
We handle employment and contract-of-mandate agreements, calculate wages, ZUS (Social Insurance Institution) contributions and night-work allowances for bakers and confectioners, as well as tax advances for the workshop's team.
We compare the forms of taxation available for manufacturing activity, including the lump-sum tax (ryczalt, a simplified tax on revenue) at a low rate, calculate tax advances and contributions, and remind you of deadlines in advance.
You get a regular, experienced accountant who knows the specifics of bakeries and patisseries - the production of own goods, VAT rates set by CN code, the cash register, raw material purchases, shrinkage and sales in the company shop and wholesale. We work fully online (PL / EN), so you hand over documents through the Client panel without queues, while we keep an eye on deadlines, explain the available reliefs and deductions and answer questions in understandable language. This is the support of a regular accountant combined with the convenience of a modern online accounting office.
Before you entrust us with your bakery's accounting.
Bread, cakes and confectionery covered by CN chapter 19 carry the 5% rate - the best-before-date criterion disappeared from the VAT Act together with the rate matrix applied from 1 July 2020 (item 12 of Annex No 10 to the VAT Act lists the whole of CN chapter 19). Other items on display may carry different rates: chocolate products (CN 1806) and sugar confectionery such as sweets and lollipops (CN 1704) are taxed at 23%, so sales have to be separated correctly. We will analyse your range and help set up the records so that VAT rates are charged correctly.
As a rule, the sale of goods to individuals in the company shop is subject to the obligation to record on a cash register. The scope, however, depends on the form of business and the type of sales, so we will check your case and present a solution.
Manufacturing activity, such as the production of bread and confectionery, can often use the lump-sum tax (ryczalt, a simplified tax on revenue) at a low rate, but the possibility depends on the revenue limit and the type of activity. We look at the forms individually after analysing your workshop and compare the variants on your figures. We calculate and present the options; you decide.
We record invoices for raw materials - flour, fats, sugar and additives - and other production costs, and with shrinkage and losses we help recognise them in line with the rules and support them with a stocktake. This gives you a real picture of production costs and product margins.
We settle retail sales in the company shop on the basis of cash register reports, and wholesale to cafes, restaurants and other outlets on the basis of invoices that we issue and record. We reconcile receipts and deliveries, so that both sales paths are correctly shown in the revenue.
Only electronically, through the dedicated client panel, access to which you receive after signing the contract. You upload scans, photos or files of invoices and cash register reports there - without visits to the office and printing papers. If you have questions, you contact a regular accountant by email or phone.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation