Online accounting firm
By Agnieszka Saladra, Certified Accountant
Deciding to wind up a business is rarely easy, and on top of it come formalities where mistakes are easy to make. Closing a sole proprietorship is not just removing the entry from CEIDG (the Central Register and Information on Business Activity) - you also have to deregister from ZUS (Social Insurance), draw up a closing stocktake, settle VAT on the physical inventory, prepare a schedule of assets and file the final returns. At Luno-Group this is handled by an experienced accountant, not an app where you have to manage everything yourself. We do not tell you whether to close the business - that is your decision - but we will carry out the whole procedure formally and calculate its effects on taxes and contributions.
An alternative to closing is suspending the business - you halt activity without winding the company up, you pay no ZUS contributions during that time, and you can resume later. We will explain the difference between suspension (a break with the option to return) and closure (permanent shutdown) and show you the obligations attached to each step. We run everything online - you hand over documents through the Client panel, with no carting around of binders - and we can communicate in Polish or English. This is an accounting firm that takes the formalities off your hands and leaves you with peace of mind.
Entrepreneurs who have decided to wind the business up for good and need someone to carry out the full closure - from CEIDG and ZUS, through the closing stocktake and VAT, to the final returns and safe retention of documents.
People who want to halt their business temporarily without winding it up - for example during a break, illness or salaried employment - and need help registering the suspension in CEIDG and working out which obligations fall away and which remain.
Entrepreneurs returning to business after a period of suspension, who want to resume correctly in CEIDG, re-register with ZUS and have orderly bookkeeping from day one through an accounting firm.
We prepare and help you file the application to remove the business or suspend it in CEIDG, keeping an eye on deadlines and the accuracy of the data so the application is not sent back for correction.
We handle deregistration from insurance (the ZWUA form) for you and for anyone you have registered for insurance, so that no unnecessary ZUS contributions accrue once the business is closed.
We draw up the closing stocktake (the physical inventory) and the schedule of assets, correctly recording the goods, materials and fixed assets that remain in the business on its closing date.
We settle VAT on the physical inventory in line with Article 14 of the VAT Act and, where needed, VAT adjustments on fixed assets, so the tax side of the closure is properly wrapped up.
We prepare and file the final returns and JPK files (Standard Audit File for Tax), settle income tax taking the schedule of assets into account, and make sure no obligation is overlooked.
We explain how long (as a rule 5 years) and which company documents must be kept after closure, so that you can rest easy in the event of any inspection.
Because when closing or suspending a business it is easy to overlook an obligation that later comes back with interest. We run the whole process online - you hand over documents and data through the Client panel, with no office visits or carting around of binders. Your case is handled by an experienced accountant who knows the order in which to file with CEIDG and ZUS, how to draw up the closing stocktake, settle VAT on the physical inventory and prepare the final returns, and how to suspend the business correctly if you choose a break instead of closure. We do not tell you whether to close the business - the decision is yours, while we handle the formalities and calculate their effects. We communicate in Polish or English, so we can guide an entrepreneur who prefers one of these languages through the process without a language barrier. This is an online accounting firm that genuinely takes the formalities off your hands, rather than leaving you with an app and a manual.
Before you close or suspend your business.
Suspension is a temporary halt of the business without winding it up - during that time you pay no ZUS contributions as a rule, and you can resume later. Closure is a permanent end to the activity and removal of the entry from CEIDG. During a consultation we will explain the obligations attached to each step, but which path to take depends on your situation and your decision.
No. Removal from CEIDG is just one element. On closure you also have to deregister from ZUS (the ZWUA form), draw up the closing stocktake, settle VAT on the physical inventory, prepare the schedule of assets, file the final returns and JPK files, and arrange document retention. We will walk you through all these steps in order.
The closing stocktake is a physical inventory of the goods, materials and equipment remaining in the business on the date activity ends. On such an inventory, in line with Article 14 of the VAT Act, an active VAT payer settles tax as a rule. We will draw up the stocktake, establish the values and prepare the VAT settlement so this part of the closure is wrapped up correctly.
During suspension you do not, as a rule, pay ZUS contributions for yourself and usually do not file current returns if you carry out no sales. There are exceptions, however, for example for transactions settled during the suspension. We will review your situation and set out which obligations fall away and which remain - without telling you whether or not to suspend.
Accounting and tax documents are, as a rule, kept until the limitation period expires, which is 5 years counted from the end of the year in which the tax payment deadline fell (longer if that period is suspended or interrupted). Copies of ZUS returns and reports are kept for 5 years from the date they were filed, and employee records longer - as a rule 10 years from the end of the year in which the employment ended - if you had employees. We will explain which documents must be kept and for how long, so that you can rest easy after closure in the event of an inspection.
Yes. If you previously suspended your business and want to return to it, we will help you resume correctly in CEIDG, re-register for insurance with ZUS and bring your bookkeeping into order from day one. You get a single online accounting firm to handle both the suspension and the later return to business, in Polish or English.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
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