Online accounting office for VAs
By Agnieszka Saladra, Certified Accountant
Do you work as a virtual assistant and serve clients remotely, often from other countries? Accounting for a virtual assistant is not just basic settlements; it is invoices for foreign clients, the export of services, EU VAT registration and converting payments from platforms such as Wise or PayPal. At Luno-Group we deal with this every day, and you get a regular, experienced accountant who keeps track of deadlines for you.
Do you work as an administrative or online freelancer and need order in your settlements? The accounting office for freelancers at Luno-Group runs full online accounting: it settles invoices in foreign currencies, handles the reverse charge for EU clients and organises the costs of subscriptions, software and equipment. All remotely, with no office visits, with service in Polish and English.
We keep the accounts for virtual assistants serving companies in Poland and abroad, with foreign invoicing, EU VAT registration and the settlement of payments from platforms.
We settle freelancers handling office support, project management, social media and administrative support provided fully remotely.
We help organise settlements under unregistered activity (dzialalnosc nierejestrowana) and determine when you need to switch to a full business and EU VAT registration.
We settle the export of services provided remotely to companies in and outside the EU, with the correct recognition of the place of supply and the reverse charge for intra-EU transactions.
We help with EU VAT registration and keep a record of intra-Community transactions so you can safely invoice business clients in other EU countries.
We issue and post invoices in foreign currencies, convert revenue at the correct exchange rates and ensure exchange-rate differences are settled correctly.
We settle income from platforms such as Wise or PayPal, organise statements and correctly recognise these payments in your online accounting.
We will compare the available forms of taxation and determine the right lump-sum tax (ryczalt) rate for remote services - the decision is yours.
We organise the small but numerous costs of remote work, including equipment, software and subscriptions, ensuring they are correctly recognised in your business costs.
Because we combine an experienced accountant with the convenience of online service. We run all the accounting remotely; you send documents through the Client panel, and we take care of settlements, currency invoicing and contact with the authorities. We know the specifics of remote work: services for foreign clients, EU VAT, the reverse charge and settling payments from platforms such as Wise or PayPal. We serve clients in Polish and English, so cooperation is comfortable even when some of your clients work in English.
Before you entrust us with your settlements.
Yes. Every day we settle the export of services provided remotely to companies in and outside the EU. We correctly determine the place of supply, apply the reverse charge for intra-EU transactions and keep records, so that invoicing foreign clients is safe and compliant.
Yes. If you provide services to or buy from companies in other EU countries, we help with EU VAT registration and keep a record of intra-Community transactions. We also handle the submission of the required summary information so you can focus on your client work.
We organise income from platforms such as Wise or PayPal together with your other revenue. We download statements, convert amounts at the correct exchange rates and recognise them in the accounts, so you can be sure no payment goes missing in your settlements.
It depends on the scale and nature of your services. We will compare the available forms of taxation, including the general rules, and determine the right lump-sum tax (ryczalt) rate for remote services. The decision is yours, based on your revenue, costs and growth plans.
With small and irregular income, some people can start out using unregistered activity (dzialalnosc nierejestrowana), but once you exceed the threshold or work on an ongoing basis you usually need to set up a business. We will help organise settlements at this stage and determine when you need to switch to a full business and EU VAT registration.
Yes, we run the accounting fully online; you send documents through the Client panel (you get access after signing the contract) and we keep in touch remotely. We serve clients in Polish and English, so cooperation is convenient regardless of where you are currently working.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation