Online accounting office for veterinary practices
By Agnieszka Saladra, Certified Accountant
Running a practice is not only about treating animals; it is also about invoices, cash registers and settlements with the tax office. Our accounting for veterinarians will take that burden off your shoulders so you can focus on your patients rather than on paperwork and deadlines.
As an accounting office for veterinary clinics, we know the realities of this industry: the 8% VAT rate on veterinary services and other rates on the goods you sell, the sale of feed and accessories as trade goods, the leasing of equipment and the handling of cash registers. We will take care of your online accounting, and you will gain peace of mind and order in your finances.
Do you run a single-vet practice or a surgery and need online accounting that handles VAT on services, the cash register and ongoing settlements without your involvement?
A larger facility with a team, a stock of medicines and feed and diagnostic equipment? We will take care of invoices, inventory and the leasing of USG (ultrasound) or X-ray equipment.
Do you operate as a sole proprietorship, combine home visits with surgery work and want online accounting and clear settlements without unnecessary formalities?
We keep a revenue and expense ledger (KPiR) or lump-sum tax records, post invoices and keep track of your veterinary practice's settlement deadlines.
Veterinary services are subject to the 8% VAT rate, while goods sold at the practice may fall under other rates. We will post sales and purchases correctly and prepare JPK_VAT files.
We handle cash register reports for individual clients and the sale of medicines, feed and accessories recorded at the practice.
We record the purchase and sale of medicines, feed and accessories as goods, taking the margin and the clinic's stock levels into account.
We settle the purchase and leasing of equipment, including USG (ultrasound), X-ray, instruments and surgery fittings, together with depreciation of fixed assets.
We handle settlements for veterinary technicians and other staff: contracts, shifts, payroll and ZUS (social security) registrations.
Luno-Group is an online accounting office with experienced accountants who understand the veterinary industry. We run all the accounting remotely; you send invoices and documents through the Client panel, with no office visits and no paper binders. We know how to settle VAT on services and medicines, the cash register, the feed inventory and the leasing of diagnostic equipment. We serve clients in Polish and English, which makes cooperation simple, including for bilingual teams. You gain ongoing contact with an accountant, settlements on time and time you can devote to your patients.
Before you entrust us with your practice's accounting.
Yes, and a reduced 8% rate applies to them - veterinary services (PKWiU 75) are listed in item 49 of Annex No 3 to the VAT Act, in conjunction with Article 41(2) and Article 146ef of that Act. Goods sold at the practice - medicines, feed and accessories - may carry different rates, which is why sales have to be separated in the records. We will analyse your sales, verify the rates for your particular range, post the individual items correctly and prepare JPK_VAT files.
When selling to individual clients, a cash register is usually required. We post the daily and monthly cash register reports, combine them with the practice's other sales and ensure the records are consistent and ready for any tax office inspection.
Yes. We treat medicines, feed and accessories as trade goods; we keep a record of purchases and sales, taking margin and stock levels into account. This gives you a full picture of how much you earn on retail sales alongside veterinary services.
We settle the purchase and leasing of diagnostic equipment, including USG (ultrasound), X-ray, instruments and fittings, according to the type of contract. We recognise lease instalments or depreciation of fixed assets as costs so that your investment in equipment is correctly reflected in the books.
It depends on the scale of the practice, costs and employment. We will compare the available options, including KPiR under general rules, the flat tax and lump-sum tax (ryczalt) at the rate applicable to veterinary services, and present the effects of each so you can make an informed decision.
Yes. We handle HR and payroll for veterinary technicians and other staff: we prepare contracts and payroll, settle shifts and register employees with ZUS (social security). We will keep contribution and advance settlements on time so you don't have to remember the formalities.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation