Online accounting firm for retail
By Agnieszka Saladra, Certified Accountant
You run a grocery, clothing or specialist shop, or a wholesale business, and you know that accounting for a shop follows its own rules. Every day you ring up receipts on the fiscal cash register, take in deliveries of goods, keep an eye on stock levels and reconcile takings from the card terminal and cash. At Luno-Group this is handled by an experienced accountant who works with trading businesses day to day - not an app where you have to manage everything yourself. You get a real online accounting firm that knows how to record the purchase of goods, how to calculate margin and how a revenue & expense ledger (KPiR) and the lump-sum tax compare on the same figures.
Our accounting firm for retail combines the convenience of remote work with knowledge of the specifics of selling goods. You submit your documents - purchase invoices from domestic and foreign suppliers, fiscal reports, terminal statements - through the Client panel, and we keep your books, watch the VAT rates for different groups of goods and prepare stocktakes and a physical inventory at year-end. We will compare on the numbers how the revenue & expense ledger (KPiR, where you deduct the cost of buying goods) stacks up against the lump-sum tax (ryczalt, a flat-rate tax on recorded revenue) at a lower rate for trading. We handle everything online, and we can communicate in Polish or English.
Grocery, clothing and specialist shops with a fiscal cash register, a payment terminal and daily takings, which need accounting that understands stock records and daily reports.
Trading businesses selling goods on a larger scale, working with domestic and foreign suppliers (intra-EU acquisitions, imports from outside the EU), where correct VAT and cost-of-purchase accounting matters.
Shop owners who employ staff on the till and in the warehouse and want their HR, payroll and ZUS social-security settlements handled by an experienced accountant.
We settle daily and monthly reports from the fiscal cash register, combine cash takings with card-terminal sales and keep retail sales correctly recorded.
We keep records of goods purchases, settle supplier invoices and help organise the flow of warehouse documents so that stock levels and costs match reality.
We prepare opening and closing stocktakes and the physical inventory, correctly record inventory differences in the revenue & expense ledger (KPiR) and calculate their effect on income and tax.
We keep on top of the various VAT rates for different groups of goods, settle intra-EU acquisitions on EU purchases as well as imports from outside the Union, and file JPK_V7 (the standard VAT audit file) on time.
We compare the forms of taxation for retail - the revenue & expense ledger (KPiR), where you deduct the cost of goods, or the lump-sum tax (ryczalt) at a lower rate for trading - and keep the records you choose.
We handle agreements, payroll and ZUS social-security settlements for sales and warehouse staff, as well as records of wastage and losses of goods in line with the rules.
Because we combine convenience with competence. We keep all the books online - you send documents through the Client panel, and invoices, fiscal reports and terminal statements come straight to us, with no visits to the office and no carting around ring binders. At the same time, your trading business is handled by an experienced accountant who knows the specifics of selling goods: how to calculate margin, how to record stocktakes and how to settle VAT at different rates and on foreign purchases. We communicate in Polish or English, so we can readily keep the books of a shop run by an owner who speaks either of those languages. This is an accounting firm that genuinely takes the load off you, instead of leaving you with an app and a manual.
Before you entrust us with your shop's books.
It depends on your margin and your level of costs. With the revenue & expense ledger (KPiR) you deduct the purchase of goods as a cost, which lowers taxable income at a low margin. The lump-sum tax (ryczalt) for trading has a low rate, but it is charged on revenue, with no deduction of costs. An experienced accountant from Luno-Group will calculate both options on your figures and present them - the decision is yours.
You send us daily and monthly reports from the fiscal cash register through the Client panel (you get access after signing the contract), and we record retail sales and settle VAT. We combine cash takings with card-terminal sales so that the records match actual receipts. We do everything online, with no visits to the office.
Yes. We will prepare the opening and closing stocktakes and the physical inventory, correctly record the inventory differences in the revenue & expense ledger (KPiR) and calculate their effect on income and tax for the year. We will also explain how to run the stock count efficiently to avoid errors.
Of course. We settle intra-Community acquisitions of goods (intra-EU acquisitions) on purchases from EU suppliers, as well as imports from outside the Union, including the correct treatment of VAT and customs duty. We keep on top of the correct rates for different groups of goods and the timely filing of JPK_V7 files, to avoid corrections and misunderstandings with the tax office.
Yes, we provide full HR and payroll service for shops. We will prepare agreements, payroll and ZUS social-security settlements for sales and warehouse staff, register employees and keep on top of deadlines. We will also handle records of wastage and losses of goods, which are often an inseparable part of trading.
Yes. Luno-Group is an online accounting firm that serves clients in Polish and English. If you run a shop and find it more convenient to communicate in either of those languages, we will keep your books and explain all the tax matters in an understandable way, with no language barrier.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation