Online accounting firm for therapists
By Agnieszka Saladra, Certified Accountant
Do you run a private practice, see clients in a consulting room or work mostly through online sessions? Our accounting for psychologists is tailored to what tax reporting in the caring professions really looks like - services in the area of psychological care and mental health, which are often exempt from VAT (the Polish goods and services tax), plus additional income from supervision, training and workshops. You get a regular, experienced accountant who knows the realities of this work and keeps an eye on deadlines for you.
This is an accounting firm for psychotherapists where online accounting is combined with the care of a regular accountant, not with running an app yourself. We will handle your sole trader business (JDG, the Polish self-employment format) on the tax, contributions and documentation side - respecting professional confidentiality and GDPR requirements - while you focus on your patients and clients. We work remotely across the whole of Poland, in Polish and English.
Specialists running a private practice and seeing patients, for whom correctly applying the VAT exemption and peace of mind about timely tax and social-security settlements matter.
People running sessions remotely, or combining online with in-person work, who want their accounting handled fully digitally and without office visits.
Therapists who, besides sessions, run supervision, training and workshops and cooperate with clinics and institutions - and need to organise differently taxed sources of income.
We keep your accounting comprehensively - the KPiR (the Polish tax revenue and expense ledger) or flat-rate (lump-sum) tax records, depending on the form of taxation you choose.
Psychological care and mental-health services are often exempt from VAT. We check the scope of your activity and make sure the exemption and its exceptions are applied correctly.
For the psychologist's profession, the flat-rate tax (ryczałt) is usually available at one of the higher rates. We calculate the variants on your figures and show you the numbers. We calculate and present the options, and you decide.
Combining a consulting room with remote work? We organise income from online and in-person sessions and ensure consistent, timely settlements regardless of how you meet clients.
Do you run supervision, training or workshops? This income is sometimes taxed differently - we organise it alongside your sessions and make sure each source is correctly classified.
You have a regular, experienced accountant as your point of contact. We handle ZUS (the Polish social-security) settlements and returns, taking care of confidentiality and data security in line with GDPR.
You get a regular, experienced accountant who knows the specifics of the caring professions - the frequent VAT exemption for psychological services, choosing the right flat-rate tax rate, settling online sessions and differently taxed income from supervision, training and workshops. We work fully online (PL/EN), keep an eye on deadlines and documentation while respecting professional confidentiality and GDPR requirements, and you can talk to us in Polish or English. Instead of operating yet another app, you have a regular accountant who takes the tax matters off your shoulders.
Before you entrust the accounting of your practice to us.
Services in the area of psychological care and the protection and improvement of mental health may, as a rule, benefit from the VAT exemption as medical care and health prevention. There are, however, exceptions - for example, some training or consultancy. We check the scope of your activity and help you apply the exemption correctly. We calculate and present the situation; you decide.
It depends on the level of income, costs and the impact of the health-insurance contribution. For the psychologist's profession, the flat-rate tax (ryczałt) is usually available at one of the higher rates. We calculate the variants on your real figures and present the options - you decide.
Yes, this is online accounting. You send documents through the Client panel (you get access after signing the contract), and contact with a regular accountant takes place remotely, with data security ensured in line with GDPR. We serve therapists across the whole of Poland, whether you work online, in a consulting room, or combine both.
Do you run additional activities besides therapy sessions? Supervision, training and workshops can be taxed differently and are not always covered by the VAT exemption. We organise this income alongside your core activity and make sure each source is correctly classified.
Yes. We understand the sensitivity of a therapist's work, so we keep your documentation with respect for professional confidentiality and in line with GDPR. For accounting we need financial data, not the content of your sessions - your relationship with your patient remains fully confidential.
We are not a self-service bookkeeping app. We are an online accounting firm staffed by experienced accountants. You have a regular point of contact who knows the specifics of the caring professions, handles your settlements and takes the deadlines on - without pushing the work back onto you.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation