Online accounting office for fitness
By Agnieszka Saladra, Certified Accountant
Do you run personal training sessions, sell passes and training plans online, or combine work at a club with your own business? Our accounting for personal trainers is tailored to how settlements in the fitness sector really work, including sales to individuals, prepayments for passes and revenue from online sales. You get a regular, experienced accountant who knows the realities of this work and keeps track of deadlines for you.
This is an accounting office for the fitness sector, where online accounting is combined with the care of a regular accountant, rather than self-service through an app. We will take care of the tax, contribution, cash register and documentation side of your sole proprietorship (JDG), while you focus on your clients. We work remotely across Poland, in Polish and English.
Personal trainers, fitness instructors and group class leaders who provide services to individuals and want their taxes, cash register and contributions under control without the paperwork.
Dietitians preparing meal plans and running consultations, for whom correct VAT settlement or exemption and a comparison of the available forms of taxation are important.
Owners of clubs, training studios and gyms selling passes and prepayments who need orderly accounting and revenue recognised over time.
We handle your accounting comprehensively: a revenue and expense ledger (KPiR) or lump-sum tax records, depending on the form of taxation you choose.
Do you sell passes and packages in advance? We help you settle prepayments correctly and recognise revenue over time so your records comply with the regulations.
Trainer services can often use lump-sum tax (ryczalt) at a lower rate. We calculate the options on your figures and show you the numbers - the decision is yours.
Do you provide services to individuals? We will explain cash registers and thresholds, set up your sales records and ensure payments are documented correctly.
Do you sell training plans, diets or courses online? We settle digital products and services, including VAT matters for sales over the internet and via platforms.
You have a regular, experienced accountant to contact. We handle ZUS (social security) settlements and returns and answer questions about your business.
You get a regular, experienced accountant who knows the specifics of the fitness sector: selling passes and prepayments with revenue recognised over time, cash register obligations, lump-sum tax (ryczalt) at the right rate, and online sales of plans, diets and courses. We work fully online, keep track of deadlines and documentation, and you can talk to us in Polish or English (PL/EN). Instead of operating yet another app, you have a regular accountant who takes the tax matters off your shoulders.
Before you entrust us with your business accounting.
It depends on the level of revenue, costs and the impact of the health contribution. Trainer services can often use lump-sum tax (ryczalt) at one of the lower rates, but the correct rate must be matched to the scope of services. We calculate the options on your figures and show you the numbers; you decide.
If you provide services to individuals, you are generally subject to the obligation to record sales on a cash register once you exceed the turnover threshold, though there are exceptions. We review your situation, explain cash registers and thresholds, and help set up correct sales records.
Passes and packages paid for in advance are prepayments, usually recognised as revenue over the period the service is used. We organise the record of payments, ensure revenue is recognised correctly and keep your club's or studio's tax and contribution settlements on time.
Selling training plans, diets and courses online involves digital services or products, which we settle in your accounting together with VAT matters for sales over the internet. We analyse your sales model and the platforms you use and set up the correct recognition of revenue.
As a rule, yes - personal training is taxed at 23%, while the reduced 8% rate covers, among other things, services related to operating sports facilities and admission to sports events, not the training itself. However, up to PLN 240,000 of sales a year you can use the subject-based VAT exemption. We keep an eye on this limit and let you know in good time about VAT registration.
Yes, this is online accounting. You send documents through the Client panel (you get access after signing the contract) and contact a regular, experienced accountant remotely, while we keep your data secure. We serve trainers and fitness clubs across Poland and talk in Polish and English.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation