Online accounting firm - grants
By Agnieszka Saladra, Certified Accountant
Receiving funding is only the beginning - what matters is the correct accounting for grants and subsidies in line with the agreement, the budget and the project schedule. This usually calls for separate accounting records for each project, keeping an eye on cost eligibility, and timely settlements with the grantor. Mistakes can mean having to return the money, which is why it is worth entrusting this to an experienced team.
Luno-Group is an online accounting firm that keeps the books day to day for projects funded by EU funds, NFOSiGW (the National Environmental Fund), NCBR (the National Centre for Research and Development), PFRON (the State Fund for the Rehabilitation of Disabled People) and other public sources. We combine ongoing service for the business or organisation with separate settlement of the project, so that costs land in the right records and the reports are consistent with the documentation. We run everything remotely, in Polish or English.
Companies and sole proprietorships running projects funded by EU grants, NCBR or national support programmes, which need project bookkeeping alongside their day-to-day service.
Organisations using grants, public money and EU funds, which must keep separate records and settle with the grantor on time.
Entities carrying out tasks financed, among others, by EU funds, NFOSiGW, PFRON or local-authority budgets, for which alignment with the budget and readiness for inspection are crucial.
We set up and keep separate accounting records for each project, so that the costs and income of the grant are clearly ring-fenced and easy to settle.
We help assess whether a given expense is an eligible cost in light of the agreement and the programme guidelines, and record and describe it correctly.
We point out when VAT may be an eligible cost and when it is ineligible, and account for it in line with the rules of the particular funding.
We prepare the payment requests, cost statements and financial reports required by EU funds, NFOSiGW, NCBR, PFRON or the authorities.
We monitor spending against the approved budget and project schedule, so you can see the risk of overruns and deviations in advance.
We organise the project documentation and records so they are ready for an inspection or audit by the grantor and any supervising institutions.
We work fully online, so you hand over project documents through the Client panel, without office visits, while we keep the books and settle the grant remotely. We serve clients in Polish or English (PL / EN), which makes working together easier for international teams and organisations operating across borders. With us your project is handled by an experienced accountant who knows the realities of settling EU and public funds and keeps an eye on the deadlines towards the grantor.
Before you settle your grant or subsidy.
These are a separate recording of a project's costs and income in the books, most often using dedicated accounts or codes. The funding agreement usually requires them, because they let you show the grantor clearly how the grant money was spent.
An eligible cost is an expense that, in line with the agreement and the programme guidelines, can be financed from the grant. The rules are set by the documents of the particular call, which is why each expense is worth assessing individually - we help do that and record it correctly.
It depends on the programme and the recipient's status. In some projects VAT is an eligible cost, in others ineligible, especially where the entity can deduct it. We analyse the wording of the agreement and the guidelines, and then account for VAT in line with those rules.
We support recipients of EU and public funds, including EU funds, NFOSiGW, NCBR, PFRON and programmes run by authorities and institutions. We tailor the scope of each settlement to the funding agreement and the guidelines of the particular grantor.
Yes. We organise the documentation, records and descriptions of accounting documents so the project is ready for an inspection or audit. We also support explanations to the grantor, making sure the settlement is consistent and aligned with the budget and the schedule.
Yes, we operate as an online accounting firm - you hand over documents through the Client panel (you get access after signing the contract), and we keep in touch by email and phone in Polish or English. This makes settling grants convenient no matter where you run your business.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation