Online accounting office for events
By Agnieszka Saladra, Certified Accountant
Do you organise events, play as a DJ, perform with a band or run an event agency? Our accounting for the event industry is tailored to how work in this industry really looks - strong seasonality, advance payments and deposits for booking dates, the cost of transport and equipment, and the settling of artistic and entertainment services. You get a regular, experienced accountant who knows the realities of events and keeps track of deadlines and settlements for you.
This is an accounting office for DJs and musicians, where online accounting goes hand in hand with the care of a regular accountant, rather than managing an app on your own. As an accounting office for the event industry, we will handle your business on the tax, VAT, copyright and subcontractor side, while you focus on performing and looking after clients. We work remotely across Poland, in Polish and English.
Companies organising events, conferences and parties that coordinate subcontractors, take advance payments for booking dates and need orderly accounting and VAT settlements across sales to both businesses and private individuals.
Artists providing entertainment services at weddings, corporate parties and concerts, for whom the correct treatment of copyright and ZAiKS (Polish collective rights society), as well as comparing the forms of taxation given strongly seasonal revenue, matter.
Hosts, technicians and companies renting out sound and lighting equipment who need settlements for equipment and transport costs, invoices for clients and support with subcontractors.
We settle revenue from performances, concerts and event services and help correctly invoice artistic and entertainment services in line with the regulations.
Performances involve copyright and related rights. We help settle royalties and ZAiKS (Polish collective rights society) fees and safely record author's fees in the accounts.
The event industry means strong seasonality and advance payments and deposits for booking dates. We keep track of when revenue arises and help plan out the settlements.
We settle the rental of sound and lighting equipment and the cost of transport and equipment, helping to correctly recognise purchases and depreciation among business costs.
Do you work with other artists and technicians? We put in order your settlements with subcontractors - invoices, contracts and documentation - so the cooperation is recorded correctly.
We identify the lump-sum tax (ryczalt) rate appropriate to your services and help determine whether VAT, an exemption and a cash register apply when selling to private individuals.
You get a regular, experienced accountant who knows the specifics of the event industry - artistic and entertainment services, copyright and related rights, ZAiKS (Polish collective rights society) fees and royalties, strongly seasonal revenue, advance payments and deposits for booking dates, transport and equipment costs, and settlements with subcontractors. We also help identify the lump-sum tax (ryczalt) rate and determine your VAT and cash register obligations. We work fully online, keep track of deadlines and documentation, and with us you can talk in Polish or English (PL/EN). Instead of managing yet another app, you have a regular accountant who takes the tax matters on themselves.
Before you entrust us with your accounts.
In the event industry, advance payments and deposits for booking dates are common, and the moment revenue and the VAT obligation arise can be complex. An advance payment received triggers the VAT obligation as soon as it is received, in respect of the amount received (Article 19a(8) of the VAT Act). In income tax it works the other way round: payments towards services that will be performed in later reporting periods are not revenue (Article 14(3)(1) of the PIT Act, which applies under the lump-sum tax as well by virtue of Article 6(1) of the Lump-Sum Tax Act). During the consultation we will check your case and ensure that the payments and documents are recorded correctly.
The lump-sum tax (ryczalt) rate depends on the type of services provided - entertainment and artistic services are sometimes treated differently from equipment rental. For the event industry, selecting the correct rate can be complex. We analyse your sources of revenue, calculate the forms of taxation on your figures and show you the numbers - you decide.
Performing works involves copyright and related rights, and often fees to ZAiKS (Polish collective rights society) and the settling of royalties. The rules depend on the nature of the event and the repertoire. We help put these settlements in order and record author's fees so that it is compliant with the regulations and safe in tax terms.
When selling services to private individuals, an obligation to record sales on a cash register may arise, although some services benefit from exemptions. It all depends on the type of activity and turnover. We will check your situation, indicate whether a cash register is necessary and help complete the formalities if needed.
Sound equipment, lighting, transport and rental are typical costs in the event industry which, when properly documented, reduce tax. More expensive equipment is often subject to depreciation. We help correctly recognise these expenses and depreciation, so you can safely make use of the costs you are entitled to.
Yes, this is online accounting. You send documents, invoices and statements through the Client panel (you get access after signing the contract), and contact with a regular accountant is handled remotely, with care for data security. We serve event organisers, DJs, musicians and agencies across Poland, and we talk in Polish and English.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation