Online accounting office for cleaning services
By Agnieszka Saladra, Certified Accountant
Do you run a cleaning company and want to be sure your accounts are always correct? Accounting for a cleaning company has its own rules - fixed contracts for cleaning offices and facilities, recurring invoices, intensive staff employment and significant costs for equipment and cleaning supplies. At Luno-Group we provide online accounting so that you can focus on developing your crews while we take care of the figures, deadlines and the security of your business.
As an accounting office for the cleaning sector we understand that you work both for businesses on fixed contracts and for private clients, where a cash register may be required. An experienced accountant will help compare the forms of taxation, settle employment and ZUS (social insurance), and organise subcontractor costs. We work entirely remotely and serve clients in Polish or English.
Firms servicing office buildings, shopping centres, halls and housing communities under fixed contracts, who need recurring-invoice settlements and cost control.
Companies cleaning flats and houses, where a cash register obligation may arise - we will help establish the rules for recording sales.
Businesses that employ intensively under employment and mandate contracts, with high staff turnover, ZUS (social insurance) and a need for efficient HR and payroll service.
We keep the KPiR (revenue & expense ledger) or the ryczalt (lump-sum tax) records, post recurring invoices from contracts and the costs of cleaning supplies and equipment, keeping track of tax deadlines.
We handle employment under employment and mandate contracts, calculate salaries, ZUS (social insurance) and advance payments - even with high staff turnover in cleaning crews.
We compare a low ryczalt (lump-sum tax) rate for services with the general rules against the scale of contracts and the company's costs, and show you the numbers - the decision is yours.
We settle VAT or help maintain the subject-based exemption, and for sales to private individuals we establish the rules for recording on a cash register.
We organise the costs of machinery, cleaning supplies and settlements with subcontractors and crews, so that you can genuinely see the profitability of each contract.
We support the issuing of recurring invoices for ongoing facility servicing and remind you of payments, contributions and declarations, so you don't miss deadlines.
Because we combine fully remote, convenient online accounting with knowledge of the realities of the cleaning sector. You send documents through the Client panel, have ongoing contact with a regular accountant and don't waste time on travel. We serve clients in Polish and English, which means we can efficiently handle firms that employ multinational crews too. We respond to questions, keep track of deadlines and look after the security of your accounts.
Before you entrust us with your company's accounting.
Cleaning services usually fall under a low ryczalt (lump-sum tax) rate, but ryczalt is charged on revenue, with no deduction of costs, while the tax scale and flat-rate tax take costs into account (equipment, supplies, staff). An experienced accountant will analyse your situation, compare the available forms in light of the scale of your business and show you the numbers - the decision is yours.
Yes. We handle employment and mandate contracts, calculate salaries, ZUS (social insurance) contributions and tax advances, and prepare registration documents. With high staff turnover in cleaning crews we provide ongoing HR and payroll service, so you have order in your employment.
This depends mainly on whether you provide services to private individuals and on your turnover. For sales to consumers a cash register is often required. We will check your business profile, establish your obligations and explain how to record sales correctly.
Not necessarily - many cleaning companies use the subject-based exemption up to a set turnover limit. However, if you work mainly with businesses on contracts, bear in mind that as an active VAT payer you can deduct VAT on purchases, and clients who are VAT payers can deduct the VAT from your invoices. We will analyse your situation and show you both options - the decision is yours.
We post purchases of machinery, devices and cleaning supplies as well as invoices from subcontractors and cooperating crews. We help classify expenses correctly, which lowers the taxable base and lets you see the real profitability of individual contracts.
Yes, we keep the accounts online - you send documents through the Client panel (you get access after signing the contract) and have remote contact with a regular accountant, without visits to an office. We serve clients in Polish or English, so cooperation is convenient for firms employing multinational crews too.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation