Online accounting office for catering
By Agnieszka Saladra, Certified Accountant
Do you run a catering firm, a food truck or a meal-prep catering business? Our accounting for a catering firm is tailored to the realities of the industry: the different VAT rates on catering services and the products sold, the cash register in food service, the settling of ingredients and of losses and shrinkage, and handling events and corporate orders invoiced to a business. Instead of battling with documents after an event has finished, you provide them through the Client panel and go back to cooking and looking after clients.
This is an accounting office for food trucks and catering firms, where your finances are handled by an experienced accountant, not an app alone. We combine the convenience of online accounting with real human support: we compare the forms of taxation, keep track of deadlines and translate the figures into plain language. You send documents through the Client panel, and we keep your accounts reliably and on time - in Polish or English.
Firms serving weddings, conferences and corporate parties that combine B2B orders invoiced to a business with sales to private individuals and need orderly VAT settlements and ingredient costs.
Mobile outlets, food trucks and bistros - often seasonal, with a large number of small cash register transactions and turnover that varies over the year - for which simple online handling matters.
Firms delivering meal boxes and healthy meals on subscription, settling subscription sales, advance payments for orders and mixed VAT rates on meals and drinks.
Food service is, as a rule, subject to the cash register obligation. We book the daily and monthly reports, keep the records and bring cash and card sales together into a single whole.
We split sales across the correct VAT rates - food service and catering services are sometimes subject to 8%, and some products and drinks to 23% - and prepare the JPK_V7 files.
We book the purchase of ingredients and products, help recognise losses and shrinkage and support stocktakes, which bring order to the picture of your catering business's costs and margin.
We settle corporate orders and event services invoiced to a business, record advance payments for booking dates and keep B2B sales in order alongside sales to private individuals.
We handle employment contracts, mandate contracts and casual work, including seasonal staff, and calculate wages, ZUS (social security) contributions and tax advances for your catering team.
We will compare the forms of taxation, identify the correct lump-sum tax (ryczalt) rate for a food-service business, record equipment and vehicle leasing, and remind you of deadlines in advance - you decide.
You get a regular, experienced accountant who knows the specifics of catering - cash registers, mixed VAT rates, the settling of ingredients, losses and shrinkage, handling events and B2B corporate orders, seasonality and equipment and vehicle leasing. We also help identify the correct lump-sum tax (ryczalt) rate for a food-service and service business. We work fully online, you provide documents through the Client panel without queues, and we keep track of deadlines, compare the settlement options and answer your questions in plain language. We provide support in Polish and English (PL / EN). This is the support of a regular accountant combined with the convenience of a modern online accounting office.
Before you entrust us with your firm's accounting.
Food-service activity is, as a rule, subject to the obligation to record sales on a cash register, and many catering services are subject to it without exception. The situation does, however, depend on the form of activity and the type of sales, which is why we will check your case and present a solution.
Food service and catering services are sometimes subject to the 8% rate, but some products and drinks, including alcohol, may be taxed at 23%. That is why sales have to be split correctly. We will help set up the records so that VAT rates are charged correctly and without the risk of errors.
For food-service and service activity, lump-sum tax (ryczalt) is usually available at a specific rate, although whether it is possible and at what level depends on the type of services and the revenue limit. We will compare the available forms of taxation and identify the correct rate for your firm, after analysing your specific case - you decide.
We settle corporate orders and event services by invoice, record advance payments and deposits for booking dates and keep track of when revenue arises. We keep B2B sales in order alongside sales to private individuals, so you have a clear picture of each part of the business.
We book the purchase of ingredients and products as costs and, where properly documented, help recognise stock losses and shrinkage. We also support stocktakes. This keeps your catering business's costs and margin transparent and the accounts safe in tax terms.
Yes, this is online accounting - you send documents, cash register reports and invoices through the Client panel (you get access after signing the contract), with no office visits. We support both year-round catering and seasonal food trucks, help account for casual work, and handle contact in Polish and English.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation