Online accounting office for architects
By Agnieszka Saladra, Certified Accountant
Running a studio means designing, site meetings and design supervision - not poring over invoices. We take accounting for an architect off your hands - from invoices for projects settled in stages, through advance payments from clients and settlements with contractors, to the purchase of design software and CAD licences. Our online accounting works through a secure panel, so you provide documents with no office visits and no paper binders.
This is an accounting office for interior designers and architects, staffed by experienced accountants who understand the specifics of creative professions. We know that design services are, as a rule, subject to 23% VAT, and that transferring copyright in projects requires correct treatment in the contract and on the invoice. With lump-sum tax (ryczalt) for design services, we will identify the correct rate for your business.
Architects running a sole proprietorship and design studios - invoicing projects in stages, providing design supervision and transferring copyright in documentation.
Interior designers operating as a business, where advance payments from clients, cooperation with contractors and the purchase of design software licences are key.
Studios serving both individual and corporate clients at the same time - with different invoicing rules, advance payments and the settling of subcontractors at the various stages of a project.
Issuing and recording invoices for design services, settling VAT (as a rule 23%) and keeping track of return and JPK deadlines.
We help correctly recognise the transfer of copyright in projects. 50% author's costs apply to contracts concluded outside a business - they do not apply to sole proprietorship (JDG) revenue.
We settle projects invoiced in stages and advance payments made by clients, so that revenue falls in the correct period and remains transparent.
We put in order your settlements with cooperating contractors and subcontractors, recording their invoices and your costs at the various stages of delivery.
We compare lump-sum tax (ryczalt) for architectural and design services with the other forms on your figures and identify the correct rate for your studio - you decide.
A regular, experienced accountant who knows your studio answers your questions by phone and email.
You get a regular, experienced accountant who understands a studio's work and the specifics of creative professions - from VAT on design services, through copyright and projects invoiced in stages, to advance payments and settlements with subcontractors. We work fully online (PL/EN), and you provide documents through a secure panel, with no office visits. This is an accounting office for architects that takes the formalities off your hands, so you can focus on designing and design supervision.
Before you entrust us with your studio's accounting.
Design and architectural services are, as a rule, subject to VAT at 23%. Whether you can use the subject-based exemption up to the turnover limit depends on the scope of your services - we confirm this individually based on your contracts and make sure you invoice correctly.
We recognise the transfer of copyright in a project in line with the wording of the contract with the client. In a business, revenue from a project, including one with a transfer of rights, is taxed under your form of taxation - 50% author's costs do not apply to it. They apply to employment contracts or contracts for a specific work (umowa o dzielo) concluded outside a business, if the statutory conditions are met. We assess each case cautiously and individually.
Projects divided into stages are invoiced in line with the contract and the acceptance protocols for the individual phases. We make sure that revenue and VAT fall in the correct period and that advance payments are recorded separately. This gives you a transparent picture of the accounts on long projects.
We record advance payments made towards a project in line with the VAT regulations and settle them at the moment they are received or the service is performed. We agree with you the rules for documenting advance payments, so they are not confused with the final settlement of a stage or project.
Yes. We record the purchase of design software, CAD licences and subscriptions among business costs, in line with their nature and period of use. We will also explain how to document spending on studio equipment and tools so they are correctly accounted for in tax terms.
Architectural and engineering services (PKWiU division 71) and interior design (PKWiU 74.1) are taxed at 14% under the lump-sum tax (ryczalt), but whether it is worthwhile depends on the level of costs and revenue. During the consultation we will compare the forms of taxation and identify the correct rate for your studio, cautiously pointing out the conditions - you decide.
Book a free consultation - we will review your situation, calculate the scope and present a clear quote tailored to your business. No obligations and no hidden costs.
Book a free consultation